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Controller


REPORTS TO

Finance Manager
 
EMPLOYMENT STATUS
Full-Time

SUPERVISORY REQUIREMENTS
No

SUMMARY
The Controller is responsible for oversight of all finance, accounting and reporting activities. S/he will lead all day-to-day operations of a budget of $5 million with functional responsibility over accounting, accounts payable, accounts receivable, and payroll. The Controller will ensure that organization has the systems and procedures in place to support effective program implementation and conduct flawless audits. S/he will work closely with the Finance Manager to ensure the appropriate finance and accounting procedures are in place and that the finance function adequately supports program operations.

RESPONSIBILITIES
Position responsibilities include, but are not limited to the following:
  • Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
  • Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
  • Document and maintain complete and accurate supporting information for all financial transactions.
  • Execute daily operations over the following functions:
    • Accounting: Prepare general journal entries; Reconcile account balances on cash, accounts receivable, prepaid expenses, fixed assets, accounts payable, accruals, and deferred revenue; Record stock gifts; Record write-offs; Review bank and investment statements; Prepare bank and investment reconciliations; Record and maintain depreciation schedules; Record fixed asset purchases.
    • Accounts Payable: Prepare weekly payables report and aging summary; Prepare checks for distribution.
    • Accounts Receivable: Ensure A/R Sub-ledger database (Tessitura) imports to general ledger accurately; Work closely with ticketing and development to ensure proper recording of all revenues; Prepare weekly deposits for administrative manager.
    • Payroll: Process payroll and prepare bi-weekly live checks and NACHA file for transmission to the bank; Prepare quarterly 941s and state wage reports; Prepare 1099s and W2s; Prepare foreign artists withholdings and Form 1042.
    • Taxes: Prepare monthly sales tax payment.
  • Coordinate and lead all month end close processes.
  • Assist Finance Manager in all audit activity.
  • Consistently analyze financial data to ensure accurate financial reports for use on a monthly and quarterly basis.
  • Assist in the annual budgeting and planning process by ensuring accuracy of actual financials with a view to identify, explain, and correct variances as appropriate.
  • Support the Finance Manager in engaging the board’s finance, audit, and investment committees.
  • Oversee all financial, project/program and grants accounting; Ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; Collate financial reporting materials for government, corporate, and foundation grants.
  • Manage and track the performance of invested assets in keeping with policies and investment guidelines.
  • Provide leadership in strengthening internal communications with staff at all levels throughout the organization; Create and promote a positive and supportive work environment.
  • Assist the Finance Manager in tax return preparation.
  • Assist the Finance Manager in ad hoc projects, where appropriate. 

Competencies
  • Attention to detail
  • Honesty and good judgment
  • Strong interpersonal and communication skills
  • Positive attitude
  • Consistency and reliability
  • Highly organized
  • Versatility
  • High tolerance for stress
  • Strong initiative and self-starter
  • Intuitive decision making
  • Critical thinking
  • Problem solving
  • Results oriented
  • Systems judgment
  • Sense of humor

Minimum Requirement
  • Bachelor’s degree
  • 3-5 years of Tessitura experience a must
  • At least three years of direct fundraising experience with demonstrated success in achieving and exceeding organizational goals
  • Excellent written and oral communication skills; polished presentation skills a plus
  • Strong analytical ability / proven ability to manipulate donor records
  • Professional demeanor and personal appearance
  • Ability to manage multiple projects simultaneously and achieve results in a timely fashion
  • Ability to work collaboratively within fundraising team and with other departments
  • Knowledge of/strong interest in opera, classical music and/or performing arts preferred
  • Strong knowledge of the Microsoft Office suite

TO APPLY
Please send cover letter and resume to Accounting@atlantaopera.org
No phone calls, please.


Annual Fund Manager

REPORTS TO
Director of Development

EMPLOYMENT STATUS
Full-Time

SUPERVISORY REQUIREMENTS
No

SUMMARY
The Annual Fund Manager is responsible for annual contributed revenue goals for individual gifts through direct mail, major gifts, telefundraising and subscription gifts. This includes the identification, cultivation and solicitation of new donors and the stewardship of existing donors. The Annual Fund Manager shares responsibility for overall departmental goal achievement and is an integral member of the fundraising team. The Annual Fund Manager also serves as the primary Tessitura database staff person, responsible for maintaining accurate information and creating various analytic reports from the database.

RESPONSIBILITIES
Position responsibilities include, but are not limited to the following:
  • Create and manage the Annual Fund for non-board, board, and individuals 
  • Identify, cultivate and solicit donors, both new and current, for the Annual Fund through direct mail, email and personal solicitations
  • Coordinate with the Development team to ensure My Opera donor benefit fulfillment
  • Assist in the planning and coordination of all donor cultivation and stewardship events
  • Manage all aspects of gift processing and entry in Tessitura in accordance with company requirements 
  • Assist in managing the donor benefit structure, the creation of annual brochures and written appeals, the organization of lead segments for both direct mail and telefundraising, and a committed effort to renew previous major gifts and cultivate new gifts from individuals
  • Manage Final Dress Rehearsal invitations for each production
  • Manage the planning and distribution of tickets and material for all pre-opera dinners, intermezzos and other production related benefits in coordination with the Special Events Manager
  • Financially accountable for maintaining Annual Campaign expenses according to budget
  • Maintain Development Department weekly income reports
  • Work closely with Finance Department to reconcile income reports and audit information
  • Assist the Director of Development to organize and supervise the annual telefundraising campaign and direct mail solicitations in accordance with the department annual plan
  • Provide website content regarding on-line appeals and donors lists to Marketing and Communications department
  • Maintain donor communication efforts through phone, individual meetings, email and correspondence
  • Coordinate development copy for newsletters, email, playbills, season program and other marketing materials
  • Assist the Director of Development with cash flow forecasting and budgets
  • Other duties, as assigned
QUALIFICATIONS
  • Bachelor’s degree
  • 3-5 years of Tessitura experience a must
  • At least three years of direct fundraising experience with demonstrated success in achieving and exceeding organizational goals
  • Excellent written and oral communication skills; polished presentation skills a plus
  • Strong analytical ability / proven ability to manipulate donor records
  • Professional demeanor and personal appearance
  • Ability to manage multiple projects simultaneously and achieve results in a timely fashion
  • Ability to work collaboratively within fundraising team and with other departments
  • Knowledge of/strong interest in opera, classical music and/or performing arts preferred
  • Strong knowledge of the Microsoft Office suite

TO APPLY
Please send cover letter and resume to AnnualFundResumes@atlantaopera.org
No phone calls, please.


Marketing Manager

REPORTS TO
Director of Marketing and Communications

EMPLOYMENT STATUS
Full-Time

SUPERVISORY REQUIREMENTS
No

SUMMARY
The Marketing Manager works with the Director of Marketing and Communications to develop and implement all marketing activities for The Atlanta Opera.

RESPONSIBILITIES
Position responsibilities include, but are not limited to the following:
  • Provide support for all marketing activities including subscription and single ticket sales campaigns, advertising, telemarketing, special promotions, e-marketing and social media efforts, and audience development campaigns.
  • Help manage direct mail campaigns, including list acquisition, mail house and/or post office coordination and volunteer management for in-house mailings.
  • Help coordinate production of all marketing collateral and materials; ability to design ads and or direct mail pieces as needed.
  • Help manage all advertising efforts including communicating with advertising representatives, writing copy, coordinating design and submitting ads according to appropriate deadlines.
  • Track department budgets and help ensure the department stays within its budget.
  • Work with Tessitura database doing updates, response reports, research and list pulls.
  • Compile copy and supervise proofing process for the ARIA, the Atlanta Opera’s production program.
  • Active outbound calling to support group sales efforts.
  • Manage the Atlanta Opera’s retail operation, ShopOpera, including coordinating and training volunteers, buying and pricing merchandise and reconciling sales with the finance department.
  • Assist with campaign analysis and marketing metrics and help identify new audience development opportunities.
  • Represent The Atlanta Opera in the community at external events.

QUALIFICATIONS
  • Bachelor’s degree in Marketing, Communication, Journalism or other related field
  • At least three years work experience in marketing or related field
  • Excellent written, oral communication and problem-solving skills
  • Collaborative team player
  • Strong organizational skills and attention to detail
  • Ability to meet deadlines and manage multiple projects simultaneously and efficiently
  • Microsoft Office Suite, Photoshop and InDesign proficient
  • Experience using Tessitura very helpful
  • Knowledge or strong interest in opera, classical music and/or performing arts preferred

TO APPLY
Please send cover letter and resume to MarketingResumes@atlantaopera.org
No phone calls, please.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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