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Music Administrator >>
Annual Fund Manager >>
Marketing Manager >> (updated Aug 11, 2014)
 

Music Administrator


REPORTS TO
Director of Artistic Planning and Community Engagement

EMPLOYMENT STATUS
Full-Time

SUPERVISORY REQUIREMENTS
No

SUMMARY
The Company Manager supports the mission of The Atlanta Opera by assisting with the day-to-day operations of the artistic and production departments. S/he provides administrative and logistical support for the successful execution of the company’s artistic planning.
The Music Administrator supports the mission of The Atlanta Opera by assisting with the day-to-day operations of the artistic and production departments. S/he provides administrative and logistical support for the successful execution of the company’s artistic planning.


DUTIES & RESPONSIBILITIES
Position responsibilities include, but are not limited to the following:
  • Issue, track, and execute all seasonal artistic contracts, including principal artists, chorus and orchestra players and substitutes (in consultation with the orchestra personnel manager)
  • Execute orchestra and chorus payroll; collaborate with Finance Department on best practices
  • Maintain accurate personnel database and tax records for all artistic personnel
  • Handle rental of orchestra parts and distribution to players
  • Create, maintain, and distribute all cut lists
  • Oversee orchestra librarian work, in compliance with orchestra CBA
  • Provide consultation on musical issues as regards future planning
  • Negotiate and secure performance rights and royalties
  • Assist in the physical set-up of orchestra and chorus rehearsals as available
  • Maintain music library
  • Attend all orchestra, technical and dress rehearsals; chorus rehearsals as needed
  • Arrange travel, housing, rental cars and visas for all visiting artists and production personnel
  • Assemble welcome packets for visiting artists
  • Organize and execute all chorus and orchestra auditions
  • Lead casting of supernumeraries
  • Recruit and manage arts administration interns; coordinate professional development workshops and offerings for interns with other area arts organizations
  • Other responsibilities, as assigned

COMPETENCIES
  • Strong knowledge of operatic repertoire and classical orchestral music
  • Excellent written and oral communication and problem-solving skills
  • Patience, flexibility and friendly attitude; ability to work with a variety of personalities 
  • Strong organizational skills
  • Ability to meet deadlines and manage many projects simultaneously
  • Good sense of humor and grace under pressure
 
MINIMUM REQUIREMENTS 
  • Bachelor’s Degree in Orchestral Performance, Music Performance, Music Education, or related programs 
  • At least 3 years of experience in Arts Administration or related field
  • Able to read music
  • Proficient in Microsoft Office suite, especially Excel, Word and Outlook
  • Ability to sit at a desk for up to eight hours per day
  • Ability to communicate using a phone and headset
  • Ability to lift and carry up to 30 pounds
  • Must perform the functions of the position in a safe manner 
  • Position requires evening and weekend obligations during the opera season
 
TO APPLY
Please send 1) cover letter, 2) resume, and 3) writing samples to artistic@atlantaopera.org
Please, no phone calls.


Annual Fund Manager

updated September 25, 2014

REPORTS TO

Director of Development

EMPLOYMENT STATUS
Full-Time

SUPERVISORY REQUIREMENTS
No

SUMMARY
The Annual Fund Manager is responsible for annual contributed revenue goals for individual and corporate gifts through direct mail, major gifts, telefundraising and subscription gifts. This includes the identification, cultivation and solicitation of new donors and the stewardship of existing donors. The Annual Fund Manager shares responsibility for overall departmental goal achievement and is an integral member of the fundraising team.

DUTIES & RESPONSIBILITIES
Position responsibilities include, but are not limited to the following:
  • Create and manage the Annual Fund for non-board, board, and corporate 
  • Identify, cultivate and solicit donors, both new and current, for the Annual Fund through direct mail, email and personal solicitations
  • Compose, maintain and regulate all corporate giving contracts, including recognition and benefit fulfillment
  • Assist in the planning and coordination of all donor cultivation and stewardship events
  • Assist in managing the donor benefit structure and coordinate with the Development team to ensure donor benefit fulfillment
  • Manage Final Dress Rehearsal invitations for each production
  • Manage the planning and distribution of tickets and material for all pre-opera dinners, intermezzos and other production related benefits in coordination with the Special Events Manager
  • Maintain budget set for Annual Fund
  • Work closely with Finance department to reconcile income reports and audit information
  • Assist the Director of Development to organize and supervise the annual telefundraising campaign and direct mail solicitations in accordance with the department annual plan
  • Provide website content regarding on-line appeals and donors lists to Marketing and Communications department
  • Maintain donor communication efforts through phone, individual meetings, email and correspondence
  • Assist in coordinating development copy for newsletters, email, playbills, season program and other marketing materials
  • Assist the Director of Development with cash flow forecasting and budgets
  • Other duties, as assigned
COMPETENCIES
  • Excellent written and oral communication skills; polished presentation skills a plus
  • Strong interpersonal, written, and verbal communication skills
  • Ability to manage multiple projects simultaneously and achieve results in a timely fashion
  • Ability to work collaboratively within fundraising team and with other departments
  • Extraordinary customer service skills
  • Ability to maintain discretion

MINIMUM REQUIREMENTS
  • Bachelor’s degree
  • At least 2-3 years of direct solicitation experience with demonstrated success in achieving and exceeding organizational goals
  • Experience with relational databases, such as Tessitura or Raiser’s Edge, preferred
  • Knowledge of/strong interest in opera, classical music and/or performing arts preferred
  • Strong knowledge of the Microsoft Office suite
  • Ability to work flexible hours, dependent upon special/cultivation events
  • Ability to sit at a desk for up to and over eight hours per day
  • Ability to communicate using a phone and headset
  • Ability to lift up to 25 pounds
  • Must perform the functions of the position in a safe manner 

TO APPLY

Please send cover letter and resume to AnnualFundResumes@atlantaopera.org
No phone calls, please.


Marketing Manager

updated August 11, 2014

REPORTS TO Director of Marketing and Communications

EMPLOYMENT STATUS
Full-Time

SUPERVISORY REQUIREMENTS
No

SUMMARY
The Marketing Manager works with the Director of Marketing and Communications to develop and implement all marketing activities for The Atlanta Opera.

RESPONSIBILITIES
Position responsibilities include, but are not limited to the following:  
  • Plan and implement all Opera’s marketing activities, including subscription and single ticket sales campaigns, print, online, and radio/TV advertising, telemarketing, special promotions, digital and social media efforts, and audience development campaigns
  • Manage direct mail campaigns, including list acquisition, mail house and/or post office coordination and volunteer management for in-house mailings
  • Coordinate production of all marketing collateral and materials; design ads and or direct mail pieces as needed
  • Manage all advertising efforts including interface with advertising representatives, copywriting, and design coordination
  • Lead all outbound group sales efforts, including targeting new and underserved audiences; responsible for forecasting and growing all group sales & community outreach revenue goals; specifically, responsible for management of the “10 for 10” community outreach program in conjunction with the Department of Development
  • Grow and maintain the Opera’s social media presence, including content for Facebook, Twitter, Instagram, YouTube, and the Opera’s Blog, as well as new platforms as they develop
  • Manage the content and design of Opera’s website, as well as all search marketing, SEO, etc.
  • Track department budgets and help ensure the department stays within its budget
  • Use Tessitura database for doing updates, response reports, research and list pulls
  • Compile copy and supervise proofing process for the ARIA, the Atlanta Opera’s production program
  • Manage the Atlanta Opera’s retail operation, ShopOpera, including coordinating and training volunteers, buying and pricing merchandise and reconciling sales with the finance department
  • Assist with campaign analysis and marketing metrics and help identify new audience development opportunities
  • Represent The Atlanta Opera in the community at external events


COMPETENCIES
  • Excellent written, oral communication and problem-solving skills
  • Collaborative team player
  • Strong organizational skills and attention to detail
  • Ability to meet deadlines and manage multiple projects simultaneously and efficiently
  QUALIFICATIONS
  • Bachelor’s degree in Marketing, Communication, Journalism or other related field
  • At least three years work experience in marketing or related field
  • Excellent written, oral communication and problem-solving skills
  • Collaborative team player
  • Strong organizational skills and attention to detail
  • Ability to meet deadlines and manage multiple projects simultaneously and efficiently
  • Microsoft Office Suite, Photoshop and InDesign proficient
  • Experience using Tessitura very helpful
  • Knowledge or strong interest in opera, classical music and/or performing arts preferred
  MINIMUM REQUIREMENTS
  • Bachelor’s degree in Marketing, Communication, Journalism or other related field
  • At least three years of work experience in marketing or related field
  • Microsoft Office Suite, Photoshop and InDesign proficient
  • Experience using Tessitura very helpful
  • Knowledge or strong interest in opera, classical music and/or performing arts preferred
  • Ability to sit at a desk for up to and over eight hours per day
  • Ability to communicate using a phone and headset
  • Ability to lift and carry up to 30 pounds
  • Must perform the functions of the position in a safe manner
  • Position requires evening and weekend obligations during the opera season

TO APPLY
Please send cover letter and resume to MarketingResumes@atlantaopera.org
No phone calls, please.    
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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